meeting20140312

Melbourne Makerspace

Meeting Notes
March 12, 2014
Josh Pritt

Location: Melbourne Makerspace
401 N Wickam Rd #135
Melbourne, FL 32935

Started at 7 pm

Attending

Josh Pritt
James Dinsmore
Shawn Nock
Tony Bellomo
Brandon Ibach
Arlo Del Rosario
Clay Gilmore
Dean Siren

A copy of the bylaws were handed out.

Disseminating information throughout the group. Where are going to be in a year? Which events should we plan for (like maker faires)?

Busted out the whiteboard for ideas/agenda.

  1. Dues (secretary’s report - number of members, income, costs, leftovers, etc.) What do we offer for the $50/month? Should we lower it to below $50/month? Some people want to join but are in poverty. Special cases for them? Add this to the list of things to vote on amending the bylaws. Dues management/enforcement Change the door code every month - Tony will make an instruction set of how to do this. Email the member list with the new code
  2. Procedure for changing the bylaws Voting
  3. How to decide what to buy with excess money Board voting Member voting
  4. Facilities Committee Members to effect change to the space Improvements
  5. Membership approval How to protect against allowing in a theif or generally bad person?
  6. Financials When and how much is the next insurance payment? Who is balancing the books? Is that our treasurer? Need a better way to keep track of dues. ML256 uses a custom CakePHP web app. Need a due date on getting the financials in order in one place. Should we use GNUCash or similar instead of Excel?
  7. Need a wiki set up (we already have one?) For things like improvements and requests for new tools, machines, etc. Needs and time/money ratio, etc.
  8. Space management For the separation of “hackable” items, member projects, or just trash.
  9. 501(c)3 application Still need to hurry up the cakes on this.
  10. Put up a very noticeable donation box at the space. Needs to be labeled very large for donations. Does it need to be clear or have a window for people to see the “seed money” already in it? Josh will look into build vs. buy for a lock box for donations.
  11. Need to have wiki pages for Bylaws amendments. Need to add in amendments for the monthly member meeting. Then we could make changes and notes to the amendment wiki page. Then we could all vote on whether or not to enact or reject the amendment.
  12. Better wifi/network/internet Stop siphoning from Jaycon Systems. One big switch or smaller switches? Josh, Brandon, and Tony have switches to donate. Tony will call Brighthouse and AT&T to see if they will give us a lower rate since we have Florida Nonprofit status.
  13. Need to implement the Google group email list and actually add all the paying members. Board list - board members Member list - all paying members General list - everyone including the public for announcements etc.
  14. Marketing opportunities Need a “go box” for events that includes our banner and a table, and chairs, and some example projects. Need to create an “elevator pitch” for the space to give to people as they come by or ask about us. Shaun Knock will be creating a list of the people that can be on the marketing team that goes to events.
  15. Next month’s meeting will be the second show and tell wednesday. Shaun Knock will fix it on meetup.com.

Meeting adjourned at 8:42 pm