Meeting called to order at: 7:13 pm

Members present:

-Josh Pritt
-Brian Mcfadden
-Shaun Nock
-Tony Bellomo
-Ahmed Reza
-Clay Gilmore
-Trevor Schmitt
-Steve Brown
-Dean Siren
-James Cannon
-Eric DosSantos
-Martin Hall
-Brian Holme
-Neil Jansen via hangout
-Neil Fowler
-James Dinsmore

Quorum (>=10 members) met: 15 members present. Yes quorum was met.

Financials Presentation by BoD

Link to Spreadsheet - waiting for Arlo/Clay/Brian or whoever the treasurer currently is. Paid the bills: Power, Brighthouse, Rent(includes water), Taxes: we file as tax exempt since we are in the process of filing for nonprofit status.

Self-governance Vote

Proposal 1: Direct Democracy

Proposal 2: Executive Committee

Standing Rules Votes

Volunteer Leadership Positions

Proposal 1.1: Treasurer

Proposal 1.2: Facilities Manager

Proposal 1.3: Ombudsman

Proposal 3.1: Supplies Manager

Proposal 3.2: Disposal Manager

Proposal 3.3: Space Allocation Manager

Proposal 3.4: Communication Manager

Project Funding

Proposal 5.2: Budget, Planning, and Savings

Proposal 4.1: Purchase of Capital Equipment

Proposal 2.1: How to Declare a Project for Funding

Proposal 2.2: Member Voting on Project Funding

Proposal 2.3: Proportional Distribution of Project Funding

Proposal 2.4: Earmarks by Donors

Proposal 2.5: Responsibilities and Authority of Project Contact Person

Proposal 2.6: Changing a Project Contact

Proposal 2.7: Termination of a Project

Proposal 2.8: Emergency use of Project Funds

Financial Rules

Proposal 5.1: Dues/Membership Review

Proposal 5.2: Budget, Planning, and Savings

Proposal 4.2: Membership Reminders

New Business

1. Need to make sure EVERY paying member is on our google groups member email list.
2. Need to create a “GENERAL” google group email list for all members plus the general public for discussion and event announcements, etc.
3. 501(c)3 paperwork has been started. More needs to be done on this. See the 501(c)3 wiki page for more TODO.
4. DONATION box almost complete. Needs decorations finalized and permanently glued on. Need to decide who gets the two keys for it.

Meeting Minutes

Financials!

Started at 7:15 pm

Clay asked for secret ballot. Shaun Nock seconded. Majority voted yay. Secret ballot motion passed with 0 nays.

Tony will be giving 3D Printer class this Saturday from 10-1pm.

Shaun withdrew proposal 1. And created proposal 3. https://wiki.melbournemakerspace.org/VotingProposal#proposal-3-tony-josh-and-shawn

Shaun read proposal 3.

Ahmed brought up director’s insurance.

TODO: we need to look into insurance for anyone elected to the board of directors.

Change for 31: 2/3 of quorom present. We need to add proxy voting wording to all the places that mention votes.

No questions raised on proposal 3.

Clay read proposal 2. Stated as representative government. Based on Clay’s past experience with other organizations it seems to work better. Basically a team of officers to run the day to day operations and make sure specific tasks get done. Such as on-boarding new members, presenting financials, etc. The major difference from proposal 3 is the voting is handled by the executive committee (BoD and team of officers). Executive committee would vote on the things needed monthly.

Shaun proposed putting the three officer definitions from proposal 3 into proposal 2.

Much discussion was had over the differences between proposal 2 and 3. The idea of term limits came up: the people that nominate themselves to do the work of an officer position means they have the time to do the job. There could be cases where there is only one person that ever nominates themselves because no one else wants to or has the time to do the work of the job. So you end up removing the only person that wants to do that job.

Tony also brought up the willingness of those certain people that put in the most work, time, money, etc. and the ebb and flow of new members that also work and care enough to show up often and make the space great should have the vote.

Trevor showed favor for proposal 2 because no matter what we vote now can be vetoed and negated by the board of directors. So we seem to be wasting time bickering.

Dean counted the votes (we wrote a 2 or 3 for the proposal we were FOR on a scrap of paper and put it in a hat). 2 - 8 3 - 7 Proposal 2 has passed.

Shaun proposed the rest are not secret ballot. Seconded and Yay’ed.

Now go through the changes one by one.

We decided to call it at 9 pm so we can go home.

Shaun proposed discussion/vote to put the description of the treasurer officer into proposal two. Treasurer - pays the bills and presents the financial reports each month. Majority voted yay. This proposal has passed.

Change the definition from 10 people to 40% for quorom. This proposal passed.

TODO: Clay volunteered to take the action item to physically change the bylaws according to the changes in proposal 2.

Neil Fowler brought up the idea about the super majority vote to stop any bad decisions by the executive committee on the direction of the shop. This motion was brought up to put this on the next meeting’s agenda.

Motion for tony to take over the financial reporting portion of treasurer. He will get with clay to get the data.

Motion to conclude the meeting. Seconded and yay’ed.

Meeting adjourned at: 9 pm