Special Membership Meeting - May 7th 2014
Meeting called to order at: 7:13 pm
Members present:
-Josh Pritt
-Brian Mcfadden
-Shaun Nock
-Tony Bellomo
-Ahmed Reza
-Clay Gilmore
-Trevor Schmitt
-Steve Brown
-Dean Siren
-James Cannon
-Eric DosSantos
-Martin Hall
-Brian Holme
-Neil Jansen via hangout
-Neil Fowler
-James Dinsmore
Quorum (>=10 members) met: 15 members present. Yes quorum was met.
Financials Presentation by BoD
Link to Spreadsheet - waiting for Arlo/Clay/Brian or whoever the treasurer currently is. Paid the bills: Power, Brighthouse, Rent(includes water), Taxes: we file as tax exempt since we are in the process of filing for nonprofit status.
Self-governance Vote
Proposal 1: Direct Democracy
Section | Yea | Nay | Abstain |
---|---|---|---|
1.1: Member Rights and Responsibilities | 0 | 0 | 0 |
1.2: Voting | 0 | 0 | 0 |
1.3: Annual Membership Meeting | 0 | 0 | 0 |
1.4: Quorum | 0 | 0 | 0 |
1.5: Inspection of Records | 0 | 0 | 0 |
1.6: Limited BoD Veto | 0 | 0 | 0 |
1.7: Monthly Membership Meeting | 0 | 0 | 0 |
1.8: Changes to By-Laws | 0 | 0 | 0 |
1.9: Changes to Standing Rules | 0 | 0 | 0 |
1.10: Delegate Officers to Standing Rules | 0 | 0 | 0 |
1.11: Remove BoD Appointment Powers | 0 | 0 | 0 |
Proposal 2: Executive Committee
Section | Yea | Nay | Abstain |
---|---|---|---|
2.1:Definition of BoD | 0 | 0 | 0 |
2.2:Terms and Election of Directors | 0 | 0 | 0 |
2.3: Roster of Officers | 0 | 0 | 0 |
2.4:Selection and Removal of Officers | 0 | 0 | 0 |
2.5: Executive Committee | 0 | 0 | 0 |
2.6:Inspection of Books and Records | 0 | 0 | 0 |
2.7:Powers of the Executive Committee | 0 | 0 | 0 |
Standing Rules Votes
Volunteer Leadership Positions
Proposal 1.1: Treasurer
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 1.2: Facilities Manager
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 1.3: Ombudsman
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 3.1: Supplies Manager
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 3.2: Disposal Manager
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 3.3: Space Allocation Manager
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 3.4: Communication Manager
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Project Funding
Proposal 5.2: Budget, Planning, and Savings
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 4.1: Purchase of Capital Equipment
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.1: How to Declare a Project for Funding
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.2: Member Voting on Project Funding
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.3: Proportional Distribution of Project Funding
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.4: Earmarks by Donors
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.5: Responsibilities and Authority of Project Contact Person
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.6: Changing a Project Contact
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.7: Termination of a Project
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 2.8: Emergency use of Project Funds
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Financial Rules
Proposal 5.1: Dues/Membership Review
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 5.2: Budget, Planning, and Savings
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
Proposal 4.2: Membership Reminders
Yea | Nay | Abstain |
---|---|---|
0 | 0 | 0 |
New Business
- Need to make sure EVERY paying member is on our google groups member email list.
- Need to create a “GENERAL” google group email list for all members plus the general public for discussion and event announcements, etc.
- 501(c)3 paperwork has been started. More needs to be done on this. See the 501(c)3 wiki page for more TODO.
- DONATION box almost complete. Needs decorations finalized and permanently glued on. Need to decide who gets the two keys for it.
Meeting Minutes
Financials!
Started at 7:15 pm
Clay asked for secret ballot. Shaun Nock seconded. Majority voted yay. Secret ballot motion passed with 0 nays.
Tony will be giving 3D Printer class this Saturday from 10-1pm.
Shaun withdrew proposal 1. And created proposal 3. https://wiki.melbournemakerspace.org/VotingProposal#proposal-3-tony-josh-and-shawn
Shaun read proposal 3.
Ahmed brought up director’s insurance.
TODO: we need to look into insurance for anyone elected to the board of directors.
Change for 31: 2/3 of quorom present. We need to add proxy voting wording to all the places that mention votes.
No questions raised on proposal 3.
Clay read proposal 2. Stated as representative government. Based on Clay’s past experience with other organizations it seems to work better. Basically a team of officers to run the day to day operations and make sure specific tasks get done. Such as on-boarding new members, presenting financials, etc. The major difference from proposal 3 is the voting is handled by the executive committee (BoD and team of officers). Executive committee would vote on the things needed monthly.
Shaun proposed putting the three officer definitions from proposal 3 into proposal 2.
Much discussion was had over the differences between proposal 2 and 3. The idea of term limits came up: the people that nominate themselves to do the work of an officer position means they have the time to do the job. There could be cases where there is only one person that ever nominates themselves because no one else wants to or has the time to do the work of the job. So you end up removing the only person that wants to do that job.
Tony also brought up the willingness of those certain people that put in the most work, time, money, etc. and the ebb and flow of new members that also work and care enough to show up often and make the space great should have the vote.
Trevor showed favor for proposal 2 because no matter what we vote now can be vetoed and negated by the board of directors. So we seem to be wasting time bickering.
Dean counted the votes (we wrote a 2 or 3 for the proposal we were FOR on a scrap of paper and put it in a hat). 2 - 8 3 - 7 Proposal 2 has passed.
Shaun proposed the rest are not secret ballot. Seconded and Yay’ed.
Now go through the changes one by one.
We decided to call it at 9 pm so we can go home.
Shaun proposed discussion/vote to put the description of the treasurer officer into proposal two. Treasurer - pays the bills and presents the financial reports each month. Majority voted yay. This proposal has passed.
Change the definition from 10 people to 40% for quorom. This proposal passed.
TODO: Clay volunteered to take the action item to physically change the bylaws according to the changes in proposal 2.
Neil Fowler brought up the idea about the super majority vote to stop any bad decisions by the executive committee on the direction of the shop. This motion was brought up to put this on the next meeting’s agenda.
Motion for tony to take over the financial reporting portion of treasurer. He will get with clay to get the data.
Motion to conclude the meeting. Seconded and yay’ed.
Meeting adjourned at: 9 pm